When I Work revolutionizes workforce management for over 200,000 businesses by simplifying scheduling, tracking time, and fostering team communication. Designed for shift-based workplaces, this app combines intuitive tools like geofencing, payroll integration, and real-time notifications to reduce costs, prevent time theft, and keep employees accountable. Its mobile-first approach ensures managers and staff stay connected, whether approving shift swaps or accessing schedules on the go.
Features of When I Work:
💙 Team Communication—Instantly message individuals or groups, share schedule updates, and resolve conflicts directly in the app.
💙 Geofencing & Time Tracking – Restrict clock-ins to assigned locations to prevent time theft and ensure accountability.
✨ Auto Scheduling – Build shifts in seconds with templates and automated labor forecasting.
✨ Payroll Integration – Export timesheets seamlessly to payroll systems, cutting administrative work.
⚡ Shift Management – Let employees swap shifts, claim open hours, or request time off with a tap.
⚡ Labor Cost Control – Monitor overtime alerts and generate reports to stay within budget.
Advantages of When I Work:
Eliminates manual scheduling with drag-and-drop tools and customizable templates.
Enhances transparency through real-time notifications for shifts, messages, and approvals.
Reduces labor costs with geofencing, overtime alerts, and actionable labor reports.
Streamlines payroll via direct integration with leading payroll providers.
Disadvantages of When I Work:
- Advanced features like labor forecasting require a premium subscription.
- Initial setup for large teams may feel overwhelming without dedicated onboarding support.
Competitive Products of When I Work:
Homebase: Offers free basic scheduling but lacks When I Work’s geofencing and shift-swap automation.
7shifts: Favored by restaurants but has limited payroll integrations compared to When I Work.
Deputy: Strong compliance tools but less intuitive for non-desk employees managing shifts via mobile.
Market Performance of When I Work:
Ranked a 2021 Capterra Shortlist winner, the app boasts 4.6/5 stars on Google Play and iOS. Users praise its easy adoption for hourly workers and managers, though some note occasional delays in app notifications.
Development Team
Created by a Minnesota-based tech company, When I Work has focused on hourly workforce solutions since 2010, earning accolades like G2 Crowd’s “Fastest Implementation Award” for its user-centric design.
